TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 16, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authorization to ratify the Executive Director's action to increase and extend purchase order to AT&T Mobility National Accounts, LLC, to Furnish and Deliver cellular telephones, accessories, and wireless communication services in an amount of $69,342.00, from an amount of $857,496.20, to an amount not to exceed $926,838.20, Accounts 101-27000-612210, 623850, Purchase Order 3093104
Body
Dear Sir:
On February 2, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order to AT&T Mobility National Accounts, LLC, to furnish and deliver cellular telephones, accessories, and wireless communication services, in an amount not to exceed $684,400.00. The current WSCA-NASPO contract (now known as NASPO ValuePoint Cooperative Purchasing Organization) and the pricing provided by AT&T has been extended and is set to expire on December 31, 2020.
As of February 24, 2020, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $173,096.20 from the original amount awarded of $684,400.00. The current contract value is $857,496.20. The prior approved change orders reflect a 25.3% increase to the original contract value.
Under the terms of the agreement, AT&T Mobility National Accounts, LLC is providing services and pricing under the Western States Contracting Alliance (WSCA-NASPO). The NASPO ValuePoint Cooperative Purchasing Organization provides the highest standard of excellence in public cooperative contracting. By leveraging the leadership and expertise of all states with the purchasing power of their public entities, NASPO ValuePoint delivers best value, reliable, competitively sourced contracts.
The change order is necessary to ensure continuous cellular service at the contract rates established through June 30, 2020 while a new RFP is advertised.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners ratify and approve the Executive Director's March 20, 2020 action to authorize the Director of Procurement and Materials Management to execute a change order to increase and extend the purchase order in an amount of $69,342.00 (8.1% of the current contract value), from an amount of $857,496.20, to an amount not to exceed $926,838.20.
Funds are available in Accounts 101-27000-612210, 623850.
Requested, John H. Sudduth, Director of Information Technology, JS:SK:BTS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 16, 2020
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