TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 15, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 20-861-2E, Replacement of Telemetry, Various Locations, estimated cost between $1,710,000.00 and $2,070,000.00, Account 201-50000-645700, Requisition 1613839
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 20-861-2E, Replacement of Telemetry, Various Locations.
The purpose of this contract is to connect fiber infrastructure installed by AT&T to primary reporting sites and various remote sites across the District. The fiber infrastructure will be made redundant by installing a cellular backup system at the primary reporting sites and critical remote sites.
The project consists of work at the following locations:
Calumet Service Area
Stickney Service Area
Northside Service Area
Main Office Building
It is estimated that eight jobs will be created or saved as a result of the award of this contract, with an estimated 2,762 man-hours of skilled trades utilized.
The estimated cost for this contract is between $1,710,000.00 and $2,070,000.00. The estimated cost range will be stated in the advertisement for bids.
The bid deposit for this contract is $103,500.00.
The contract specifications require that all work commence 30 calendar days after approval of the contractor’s bond and shall be completed within 365 calendar days after approval of the contractor’s bond. Liquidated damages are $1,000.00 for each calendar day that the contractor is in default of the time specified for failing to achieve substantial work completion and $200.00 for each calendar day that the contractor is in default of the time specified for completion of the entire work.
The Multi-Project Labor Agreement will be included in this contract.
The Affirmative Action Ordinance, Revised Appendix D will be included in this contract. The type of work to be performed under the contract is within the “General Construction” category for establishing Minority-owned Business Enterprises (MBE), Women-owned Business Enterprises (WBE), and Veteran-owned Business Enterprises (VBE) utilization goals. The MBE, WBE, and VBE utilization goals for this contract are 13 percent MBE, 7 percent WBE and 3 percent VBE.
The tentative schedule for this contract is as follows:
Advertise March 6, 2024
Bid Opening April 9, 2024
Award May 16, 2024
Completion July 3, 2025
Funds in the amount of $1,030,800.00 are available in Account 201-50000-645700 in 2024. Funds in Account 201-50000-645700 in the amount of $769,200.00 for 2025 are contingent upon the Board of Commissioners’ approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 20-861-2E.
Requested, Catherine A. O’Connor, Director of Engineering, GMR:NBP
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 15, 2024
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