TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 19, 2008
COMMITTEE ON REAL ESTATE
Mr. Richard Lanyon, General Superintendent
Title
Authority to amend permit issued on June 16, 2005, to Community Unit School District #3 of Cuba, Illinois, to add Fields 63SE and 83 for use as farm laboratory in Fulton County, Illinois. The annual consideration will be increased from $2,655.00 to $10,000.00
Body
Dear Sir:
On June 16, 2005, the District Board of Commissioners granted a 5-year permit to Community Unit School District #3 of Cuba, Illinois (“Community School”), to use Field 59 consisting of approximately 29.5 acres of land located in Cuba, Illinois, as a farm land laboratory to expose and educate high school students in agriculture production effective from March 1, 2005, to February 28. 2010. Consideration was an annual fee of $2,655.00.
Recently, the Maintenance & Operations Department advised the Law Department that the Community School is using the following 2 fields of land under an informal agreement with the District: (1) Field 63SE which contains approximately 147.8 acres out of which the plots occupy about 10 acres of the field surface with approximately another 5 acres of access lanes used for monitoring and collecting of samples and (2) Field 83 which contains approximately 27.8 acres out of which the plots occupy about 10 acres of the field surface, and the inter-plot buffer lanes occupy an additional 0.5 acres.
The permit issued in June 2005 should be amended to include Fields 63SE and 83 so that the ongoing relationship is formalized and documented. Per the proposal presented by the School District, the fee will be increased from $2,655.00 to $10,000.00.
The Community School will be required to submit annual reports summarizing the educational projects utilizing the subject fields and continue to maintain signs along the county highway designating the use of the field as a joint project between the Community School and District.
The Community School will be required to carry general liability insurance of $1,000,000.00 with a waiver of the environmental insurance.
It is requested that the General Superintendent recommend to the Board of Commissioners that it issue orders authorizing the amendment of the permit agreement issued to Community Unit School District #3, Cuba, County of Fulton, Illinois, to add Fields 63SE and 83 for use as a farm laboratory in Fulton County, Illinois, and increase the annual consideration from $2,655.00 to $10,000.00.
It is also requested that the General Superintendent recommend to the Board of Commissioners that the Chairman of the Committee on Finance and the Clerk be authorized and directed to execute said amended permit agreement after it is approved by the Attorney as to form and legality.
Requested, Frederick M. Feldman, Attorney, FMF:CL:JCC:MIM:nm
Recommended, Richard Lanyon, General Superintendent
Respectfully Submitted, Terrence J. O’Brien, Chairman Committee on Real Estate Development
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this June 19, 2008. Approved, President Terrence J. O’Brien
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