TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 17, 2011
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 12-602-11 Furnishing and Delivering Chain, Sprockets and Appurtenances to Various Service Areas, estimated cost $573,600.00, Account 101-67000/69000-623030/623270, Requisitions 1328818 and 1322379.
Body
Dear Sir:
Contract documents and specifications have been prepared to furnish and deliver chain, sprockets and appurtenances to various service areas, for a two year period, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure services to furnish and deliver chain, sprockets and appurtenances to various service areas. The chain, sprockets and appurtenances are required for routine maintenance of the Preliminary Tanks, Concentration Tanks and Skimming Tanks to minimize costly breakdowns and unscheduled repairs at the Stickney and North Side Water Reclamation Plants.
The estimated cost for this contract is $573,600.00. The estimated 2012 and 2013 expenditures are $282,700.00 and $290,900.00 respectively.
The bid deposit for this contract is $19,600.00 for Group A, and/or $2,600.00 for Group B, and/or $2,700.00 for Group C, and/or $3,650.00 for Group D, or $28,550.00 for all four Groups combined.
The contract specifications require that all items for Groups A and B, scheduled for delivery in 2012, shall be delivered within 180 calendar days after receipt of the Purchase Order. All items for Groups A and B, scheduled for delivery in 2013, shall be delivered between March 1, 2013, and November 1, 2013. All items for Group C, scheduled for delivery in 2012, shall be delivered within 210 calendar days after receipt of the Purchase Order. All items for Group C, scheduled for delivery in 2013, shall be delivered between March 1, 2013, and November 1, 2013. All items for Group D, scheduled for delivery in 2012, shall be delivered within 180 calendar days after receipt of the Purchase Order. All items for Group D, scheduled for delivery in 2013, shall be delivered before December 31, 2013.
Liquidated damages are $10.00 per item for each and every calendar day that the contractor is in default in delivering each item within the time specified. The contractor shall also pay as liquidated damages, $10.00 per day for each and every calendar day the contractor is in default in delivering the set of drawings within the time specified.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise December 7, 2011
Bid Opening January 10, 2012
Award February 2, 2012
Completion December 31, 2013
Funds are being requested in 2012, in Account 101-67000/69000-623030/623270, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year. Funds for subsequent year, 2013, are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 12-602-11.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, MPS:SES:SO’C:MAG:LSC:PKK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 17, 2011