TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 17, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase agreement with Gardner Denver Nash LLC, to Furnish and Deliver Digester Compressors, Gas Booster Pumps, and related equipment to various locations, for a three-year period, in an amount of $120,000.00, from an amount of $554,900.00, to an amount not to exceed $674,900.00, Accounts, 101-67000, 68000, 69000-623270, Agreement 7002110
Body
Dear Sir:
On June 2, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase orders to Gardner Denver Nash LLC, to furnish and deliver digester compressors, gas booster pumps, and related equipment and parts, on an as needed basis, for a three-year period, in an amount not to exceed $545,000.00. The agreement expires on December 31, 2024.
As of October 1, 2024, the attached list of change orders has been approved.
Original Contract Amount $545,000.00
Date of Board Approval 6/2/2022
Cumulative Change Order (10/1/2024) $9,900.00
% Change of Original Contract Value 1.8%
Current Contract Value $554,900.00
Requested Increase or Decrease $120,000.00
New Contract Value $674,900.00
% Change of Current Contract Value 21.6%
% Change of Original Contract Value 23.8%
An increase to the third year of the agreement is necessary due to a greater than anticipated need for spare and replacement digester gas compressor equipment and parts at the Stickney Water Reclamation Plant. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the agreement was issued and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the agreement in an amount of $120,000.00 (approximately 21.6% of the current agreement value), from an amount of $554,900.00, to an amount not to exceed $674,900.00.
Funds are available in Account, 101-69000-623270.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:SH:JR:JMC
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 17, 2024
Attachment