TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 15, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Issue purchase order for Contract 25-602-11, Furnishing and Delivering Chain, and Appurtenances to the Stickney Water Reclamation Plant, to Fairfield Service Company of Indiana, LLC, in an amount not to exceed $249,422.00, Account 101-69000-623270, Requisition 1629466
Body
Dear Sir:
On January 23, 2025, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 25-602-11, Furnishing and Delivering Chain, and Appurtenances to the Stickney Water Reclamation Plant.
In response to a public advertisement of April 9, 2025, a bid opening was held on April 29, 2025. The bid tabulation for this contract is:
FAIRFIELD SERVICE COMPANY OF INDIANA, LLC $249,422.00
USA ROLLER CHAIN & SPOCKETS $269,360.00
POWERDRIVE, LLC $274,560.00
Fairfield Service Company of Indiana, LLC., the lowest responsible bidder, proposes to perform the contract in accordance with the specifications. The estimated total cost of this contract was $212,000.00, placing their bid of $249,422.00, approximately 18 percent above the engineer’s estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable for this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance Revised Appendix D will not be included in this contract due to a lack of subcontracting opportunities.
All items will be delivered by December 31, 2025.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 25-602-11, to Fairfield Service Company of Indiana, LLC., in an amount not to exceed $249,422.00.
Funds for the 2025 expenditures, in the amount of $249,422.00, are available in Account 101-69000-1623270.
Requested, Edward J. Staudacher, Acting Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:pk
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 15, 2025
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