TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 7, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to CDW Government LLC, for Adobe Software License Subscription Renewal and New Licenses, in an amount not to exceed $109,855.70, Accounts 101-27000-612820, 623800 Requisition 1626048
Body
Dear Sir:
Authorization is requested to issue a purchase order to CDW Government LLC for Adobe software license subscription renewal and new licenses for a one-year period. This purchase order will cover the period from December 16, 2024 to December 15, 2025.
The District uses Adobe Acrobat Pro software to create and edit PDF documents and Adobe Creative Cloud software to prepare various publications and communications.
On February 22, 2012, The City of Chicago advertised a Request for Proposal (RFP) for “Computer Hardware, Software Peripherals and Related Maintenance and Installation Services” in collaboration with Cook County. Multiple responses were received by the proposal due date of June 6, 2012. CDW Government LLC was awarded the three-year contract effective October 1, 2014, with an option to extend the contract for two additional one-year terms. On September 28, 2017, the City of Chicago contract was extended to September 30, 2019. On September 24, 2019, the City of Chicago Contract was extended to September 30, 2021. On April 13, 2021, the City of Chicago Contract was extended to September 30, 2022. On June 7, 2022, the City of Chicago Contract was extended to September 30, 2023. On August 15, 2023, the City of Chicago Contract was extended to September 30, 2024. On June 7, 2024, the City of Chicago Contract was extended to September 30, 2025. Article 10) General Conditions, Section j) “Governmental Joint Purchasing Agreement,” allows other government agencies to purchase goods or services under this contract.
CDW Government LLC has submitted prices for Adobe software license subscription renewal for a one-year period per the established contract discount percentages. Inasmuch as CDW Government LLC, is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
CDW Government LLC is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract primarily because it is a furnish and deliver contract.
The Affirmative Action Appendix A and Appendix V are not included in this contract because the contract price consists solely of the licensing fee and the requested service does not provide practical or cost-effective opportunities for direct or indirect subcontracting.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue said purchase order to CDW Government LLC in an amount not to exceed $109,855.70.
Funds are available in Accounts 101-27000-612820, 623800.
Requested, Sean T. Kelly, Director of Information Technology, STK:BVS:tw
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 7, 2024