TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 18, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 10-908-11 Furnish and Deliver Portable Emergency Generators and a Light Tower to the Stickney Water Reclamation Plant, estimated cost $175,000.00, Account 101-69000-634650, Requisition 1293682
Body
Dear Sir:
Contract documents and specifications have been prepared for the procurement of services to furnish and deliver two 35 kW generators and one 400 kW generator to the Stickney service area. Also included in this contract is the furnishing and delivering of one trailer mounted light tower unit, and all accessories and appurtenances to ensure a fully functioning portable emergency lighting system. The generators and emergency lighting system will be used to provide emergency power and lighting to various areas of the Stickney service area on an as needed basis, during periods of black-outs or brown-outs.
The total estimated cost for this contract is $175,000.00.
The bid deposit for this contract is $8,700.00
The generator and all accessories shall be delivered within ninety calendar days of the mailing date of the purchase order. Liquidated damages are $100.00 per day for each calendar day the contractor is in default of the delivery date.
The Multi-Project Labor Agreement and the Revised Appendix D will not be included in this contract because it is primarily a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise March 24, 2010
Bid Opening April 13, 2010
Award May 20, 2010
Completion December 31, 2010
Funds are available in Account 101-69000-634650.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 10-908-11.
Requested, Osoth Jamjun, Director of Maintenance and Operations, MPS:SO’C:MAG:LSC:TRS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 18, 2010