TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 17, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 19-051-11 Furnish and Deliver Miscellaneous Hand Tools to Various Locations for a One (1) Year Period, Groups A and C, to Root Brothers Mfg. & Supply Co., in an amount not to exceed $46,763.58, Account 101-20000-623680
Body
Dear Sir:
On July 11, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 19-051-11 furnish and deliver miscellaneous hand tools to various locations for a one (1) year period, beginning approximately November 1, 2019 and ending October 31, 2020.
In response to a public advertisement of July 31, 2019, a bid opening was held on August 20, 2019. The bid tabulation for this contract is:
GROUP A: HAND TOOLS
ROOT BROTHERS MFg. & SUPPLY CO. *$36,938.17
S & K ACQUISITION CORP. *$53,002.91
AIR ONE EQUIPMENT, INC. *$56,450.11
J.P. SIMONS & CO. *$62,512.53
*corrected total
GROUP B: MISCELLANEOUS HAND TOOLS - 1
S & K ACQUISITION CORP. *$41,011.65
AIR ONE EQUIPMENT, INC. *$82,731.03
*corrected total
GROUP C: MISCELLANEOUS HAND TOOLS - 2
ROOT BROTHERS MFg. & SUPPLY CO. *$9,825.41
FAIRMONT SUPPLY COMPANY $11,594.78
S & K ACQUISITION CORP. *$12,134.89
J.P. SIMONS & CO. *$12,332.26
AIR ONE EQUIPMENT, INC. *$13,666.62
*corrected total
One thousand five hundred and seventy-three (1573) companies were notified of this contract being advertised and forty-two (42) companies requested specifications.
Root Brothers Mfg. & Supply Co., the lowest bidder for Groups A and C, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups A and C of this contract was $61,000.00, placing the total bid of $46,763.58 approximately 23.3 percent below the estimate.
S & K Acquisition Corp., the lowest responsible bidder for Group B, is withdrawing their bid. Due to acquisition and reorganization, they are unable to perform and deliver according to the terms of the contract. Therefore, the bid is considered non-responsive and rejected in the public’s best interest. The Director of Procurement and Materials Management has informed S & K Acquisition Corp., of this action.
Air One Equipment, Inc., the second low bidder for Group B, submitted a bid in an amount of $82,731.03, was approximately 150.7% over the estimated cost of $33,000.00. Therefore, the bid is considered too high and rejected in the public’s best interest. The Director of Procurement and Materials Management has informed Air One Equipment, Inc., of this action.
The materials in Group B of this contract will be procured on the open market.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V are not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 19-051-11, Groups A and C, to Root Brothers Mfg. & Supply Co., in an amount not to exceed $46,763.58.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. There is no bid deposit required for this contract. Funds are available in Account 101-20000-623680.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:cc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 17, 2019
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