TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 21, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Issue purchase order and enter into an agreement with Johnson Controls, Inc., to Provide Parts and Services to Maintain the Cardkey Security Access Control System at the Stickney Water Reclamation Plant and at the Mainstream Pumping Station, in an amount not to exceed $220,000.00, Account 101-69000-612680, Requisition 1306463
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Johnson Controls, Inc., to Provide Parts and Services to Maintain the Cardkey Security Access Control System at the Stickney Water Reclamation Plant and at the Mainstream Pumping Station. This purchase order will cover parts and services for the period January 1, 2011 through December 31, 2015.
Johnson Controls, Inc., the sole source provider of factory trained and certified technicians to service the cardkey P2000 access control system, has submitted prices for the parts and labor required. Inasmuch as Johnson Controls, Inc. is the only source of supply for the parts and labor required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Johnson Controls, Inc., is registered and in good standing with the State of Illinois. The Cardkey Security parts are manufactured in the United States.
The Multi-Project Labor Agreement is not applicable because of the specialized nature of the work involved. If trade work is required, in-house trades will perform the work.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with Johnson Controls, Inc., in an amount not to exceed $220,000.00.
Funds are being requested in 2011, 2012, 2013, 2014 and 2015, in Account 101-69000-612680, in the amounts of $40,000.00, $45,000.00, $45,000.00, $45,000.00 and $45,000.00 respectively, and are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Manju Prakash Sharma, Acting Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:bk
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 21, 2010