TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 15, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 08-865-3P Aeration Tanks and Elevators Rehabilitation at North Side, Kirie, Egan & Hanover Park Water Reclamation Plants, to IHC Construction Companies, L.L.C. in an amount of $1,138.50, from an amount of $14,176,988.57, to an amount not to exceed $14,178,127.07, Accounts 401-50000-645750 and 645780, Purchase Order 5001225
Body
Dear Sir:
On November 18, 2010, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 08-865-3P Aeration Tanks and Elevators Rehabilitation at North Side, Kirie, Egan & Hanover Park Water Reclamation Plants (WRP), to IHC Construction Companies, L.L.C., in an amount not to exceed $14,224,400.00. The scheduled contract completion date is December 12, 2012.
As of May 4, 2012, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $47,411.43 from the original amount awarded of $14,224,400.00. The current contract value is $14,176,988.57. The prior approved change orders reflect a 0.33% decrease to the original contract value.
The contract includes replacement of air drop piping at the Kirie WRP. After construction started, it was discovered that the existing piping could be removed from a threaded coupling imbedded in the concrete which was not apparent during design. A threaded connection is superior to the installation method shown in the contract drawings and it will ensure an air-tight connection. The extra work is for providing a threaded connection and the credit is for the deletion of the connection method originally specified. The contractor submitted a cost proposal (CCO-015) for an extra in the amount of $35,820.71 and a credit in the amount of $34,682.21 for a net extra in the amount of $1,138.50. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence 308, that the Engineering Department would recommend its approval.
The change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 08-865-3P in an amount of $1,138.50 (0.01% of the current contract value), from an amount of $14,176,988.57, to an amount not to exceed $14,178,127.07.
Funds are available in Accounts 401-50000-645750 and 645780.
Requested, Thomas E. Kunetz, Assistant Director of Engineering, TEK:GR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 15, 2012
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