TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 4, 2010
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to advertise Contract 11-810-11 Boiler Maintenance and Repairs in the Calumet Service Area, estimated cost $600,000.00, Account 101-68000-612680, Requisition 1312920
Body
Dear Sir:
Contract documents and specifications have been prepared for services to clean, inspect and repair boilers and heating systems in the Calumet Service Area, at the request of the Maintenance and Operations Department.
The purpose of this contract is to provide services to clean, repair and prepare for inspection, twenty-two boilers; certify the safety valves on the high pressure boilers, economizers and deaerators; and provide the services of boilermakers, bricklayers and mechanics to maintain boilers and heating systems, in the Calumet Service Area, over a two-year period.
The estimated cost for this contract is $600,000.00. The estimated 2011 and 2012 expenditures are $300,000.00 and $300,000.00, respectively.
The bid deposit for this contract is $30,000.00.
The contract specifications require that the services commence upon approval of the Contractor’s Bond, and terminate two years thereafter. Liquidated damages are $50.00 for each calendar day that the contractor does not provide the services for the time specified.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
Revised Appendix D will be included in this contract. The type of work to be performed under the contract is within the “Mechanical” category for establishing PCE utilization goals. The PCE utilization goals for this contract are 20% Minority Business Enterprises (MBE), 9% Women’s Business Enterprises (WBE), and 10% Small Business Enterprises (SBE).
The tentative schedule for this contract is as follows:
Advertise November 24, 2010
Bid Opening December 21, 2010
Award January 20, 2011
Completion December 31, 2012
Funds are being requested in 2011, in Account 101-68000-612680. Funds for 2011 and subsequent year 2012 are contingent on the Board of Commissioners' approval of the District's budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 11-810-11.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, MPS:SO’C:MAG:LSC:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 4, 2010