TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 18, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to Morrow Brothers Ford Inc., to Furnish and Deliver four 2021 Ford Police Interceptor Utility vehicles under the State of Illinois Joint Purchasing Contract No. 19-416CMS-BOSS-P-11453, in an amount not to exceed $191,880.00, Account 101-15000-634860, Requisition 1542930
Body
Dear Sir:
Authorization is requested to issue a purchase order to Morrow Brothers Ford Inc. to furnish and deliver four 2021 Ford Police Interceptor Utility vehicles under the State of Illinois Joint Purchasing Contract No. 19-416CMS-BOSS-P-11453. The District has the ability to participate in State of Illinois Contracts under the Government Joint Purchasing Act, 30 ILCS 525/0.01 et. seq.
The State currently has a competitively bid contract with Morrow Brothers Ford Inc., for the purchase of 2021 Ford Police Interceptor Utility vehicles with gasoline engines. The invitation to bid was issued to establish a contract to enable all state agencies and authorized local governmental units to purchase current model year production vehicles during the contract period. The term of the contract began on August 29, 2019 and expires on July 31, 2022.
The planned vehicle replacements that have met the replacement criteria of 100,000 miles, or have exceptionally high lifetime-to-date maintenance costs are listed below:
Unit Year Make Model Dept Sect Odometer Months in Service
4412 2014 Ford Police Interceptor GA 085 168,848 73
4416 2014 Ford Police Interceptor GA 085 166,399 73
4501 2015 Ford Police Interceptor GA 085 122,032 64
4903 2019 Ford Police Interceptor GA 085 37,131 13
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D applies only to construction contracts over a $100,000.00 threshold. These sections on page D-5 of the Ordinance address the types of covered contracts:
o Section 4, Coverage: The following provisions, to be known as "Appendix D" together with relevant forms shall apply and be appended to every construction contract awarded by the District where the estimated total expenditure is in excess of $100,000.00, except contracts let in the event of an emergency contract pursuant to 70 ILCS 2605/11.5."
o Section 5. Definitions: (g) "Construction contract" means any District contract or amendment thereto, providing for a total expenditure in excess on One Hundred Thousand Dollars ($100,000.00) for the construction, demolition, replacement, major repair or renovation and maintenance of real property and improvement thereon or sludge hauling and any other related contract which the District deems appropriate to be subject to Appendix D consistent with the Ordinance."
The Procurement and Materials Management Department believes that participating in the State’s contract will expedite the ordering and delivery of vehicles, and reduce administrative costs.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order to Morrow Brothers Ford Inc. in an amount not to exceed $191,880.00
Funds are available in Account 101-15000-634860.
Requested, Eileen M. McElligott, Administrative Services Officer, JRM:LSA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 18, 2020