TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 20, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 22-009-11, Furnish and Deliver Cloths, Paper Towels & Toilet Tissue to Various Locations for a One (1) Year Period, Groups B and C, to Warehouse Direct, Inc., in an amount not to exceed $67,150.74, and Group D to The Standard Companies, Inc., in an amount not to exceed $4,368.00, Account 101-20000-623660
Body
Dear Sir:
On August 11, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, contract 22-009-11 furnish and deliver cloths, paper towels & toilet tissue to various locations for a one (1) year period, beginning approximately November 1, 2022, and ending October 31, 2023.
In response to a public advertisement of August 24, 2022, a bid opening was held on September 13, 2022. The bid tabulation for this contract is:
GROUP A - SPILL ABSORBENTS
SID TOOL CO., INC., D/B/A MSC INDUSTRIAL SUPPLY CO. $ 8,213.81
GROUP B - PAPER TOWELS
WAREHOUSE DIRECT, INC. $ 48,455.51
WIPECO, INC $ 50,676.40
SID TOOL CO., INC., D/B/A MSC INDUSTRIAL SUPPLY CO. $ 53,570.72
EQUITY INDUSTRIAL SUPPLY, INC. $ 277,217.12
GROUP C - TOILET TISSUE
WAREHOUSE DIRECT, INC. $ 18,695.23
WIPECO, INC. $ 20,040.75
EQUITY INDUSTRIAL SUPPLY, INC. $ 22,205.80
SID TOOL CO., INC., D/B/A MSC INDUSTRIAL SUPPLY CO. $ 37,620.18
GROUP D - WIPING RAGS
THE STANDARD COMPANIES, INC. $ 4,368.00
EQUITY INDUSTRIAL SUPPLY, INC. $ 5,023.20
WIPECO, INC. $ 6,760.00
SID TOOL CO., INC., D/B/A MSC INDUSTRIAL SUPPLY CO. $ 7,080.32
The bid submitted for Group A by Sid Tool Co. Inc., d/b/a MSC Industrial Supply Co., in the amount of $8,213.81, is 105.3 % above the $4,000.00 estimate for Group A, and is considered too high for award. Therefore, the Director of Procurement and Materials Management has rejected the bid in the publics’ best interest and has informed Sid Tool Co. Inc., d/b/a MSC Industrial Supply Co. of this action. The items in Group A will be procured on the open market until a new contract is established at a future date
Warehouse Direct, Inc., the lowest responsible bidder for Groups B and C, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups B and C of this contract was $72,000.00, placing the total bid of $67,150.74 approximately 6.7 percent below the estimate.
The Standard Companies, Inc., the lowest responsible bidder for Group D, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group D of this contract was $5,000.00 placing the total bid of $4,368.00 approximately 12.6 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D applies only to construction contracts over a $100,000.00 threshold. These sections on page D-5 of the Ordinance address the types of covered contracts:
• Section 4, Coverage: The following provisions, to be known as "Appendix D" together with relevant forms shall apply and be appended to every construction contract awarded by the District where the estimated total expenditure is in excess of $100,000.00, except contracts let in the event of an emergency contract pursuant to 70 ILCS 2605/11.5."
• Section 5. Definitions: (g) "Construction contract" means any District contract or amendment thereto, providing for a total expenditure in excess on One Hundred Thousand Dollars ($100,000.00) for the construction, demolition, replacement, major repair or renovation and maintenance of real property and improvement thereon or sludge hauling and any other related contract which the District deems appropriate to be subject to Appendix D consistent with the Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 22-009-11, Groups B and C to Warehouse Direct, Inc., in an amount not to exceed $67,150.74 and Group D to The Standard Companies, Inc., in an amount not to exceed $4,368.00.
Purchase orders will be issued when material is required. Payment will be based on the unit cost as indicated in the contract documents. There was no bid deposit required for this contract.
Funds are available in Account 101-20000-623660.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:ds
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 20, 2022
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