TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 20, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 22-878-1S Condition Assessment of Local Sewers, estimated cost $1,645,900.00, Account 101-50000-612240, Requisition 1582398
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 22-878-1S Condition Assessment of Local Sewers.
The purpose of Contract 22-878-1S is to provide condition assessment of high-risk sanitary sewers within the following nine municipalities: cities of Country Club Hills, Harvey, and Markham, and the Villages of Bellwood, Dolton, Ford Heights, Hazel Crest, Riverdale and Stone Park.
The contract consists of video and smoke testing inspections of sewers, manholes, and various other structures, and cleaning of sewers and related structures within the cities listed above. Federal funds were allocated for use by the District for this contract under the fiscal year 2022 and 2023 Omnibus Appropriations Bill. Funds will be received through a grant from the United States Environmental Protection Agency.
The estimated cost for this contract is $1,645,900.00.
The bid deposit for this contract is $82,295.00.
The contract specifications require that all work commence 30 calendar days after approval of the contractor’s bond and shall be completed within 180 calendar days after approval of the contractor’s bond. Liquidated damages are $100.00 for each calendar day for failure to respond to a call for service or after one week of work stoppage that was not approved by the District, $50.00 for each calendar day for failure to deliver hard drives with each month’s inspections within five days, and $50.00 per calendar day for failure to submit reports as specified in the contract documents.
The Multi-Project Labor Agreement will be included in this contract.
The Affirmative Action Ordinance, Revised Appendix D will be included in this contract. The type of work to be performed under the contract is within the “Construction Services” category for establishing Minority-owned Business Enterprises (MBE) and/or Women-owned Business Enterprises (WBE), and Veteran-owned Business Enterprises (VBE) utilization goals. The MBE and/or WBE and VBE utilization goals for this contract are 7 percent MBE and/or WBE, and 3 percent VBE.
The tentative schedule for this contract is as follows:
Advertise July 24, 2024
Bid Opening August 27, 2024
Award October 3, 2024
Completion April 2, 2025
Funds in the amount of $731,511 are available in Account 101-50000-612240 in 2024. Funds in the amount of $914,389.00 are available in Account 101-50000-612240 for 2025 and are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 22-878-1S.
Requested, Catherine A. O’Connor, Director of Engineering, KMF:MD
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 20, 2024
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