TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 11, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase orders for Contract 24-617-11, Furnish and Deliver Refurbished Low Voltage AC and DC Motors to Various Locations, to L&S Electric, Inc., in an amount not to exceed $317,460.00, Accounts 101-67000/68000/69000-612650, Requisitions 1611385, 1611387, and 1611388
Body
Dear Sir:
On January 18, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 24-617-11, Furnish and Deliver Refurbished Low Voltage AC and DC Motors to Various Locations.
In response to a public advertisement on May 22, 2024, a bid opening was held on June 11, 2024. The bid tabulation for this contract is:
L & S ELECTRIC, INC. $317,460.00
KW SERVICES LLC $437,710.00
OMNI-PUMP REPAIRS, INC. $648,150.00
WLFSTR INC $1,943,527.50
L&S Electric, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $384,800.00, placing their bid of $317,460.00 approximately 17.5 percent below the estimate.
The contract shall commence five calendar days after the mailing date of the purchase orders and terminate on December 31, 2027, or upon expenditure of available funds, whichever occurs sooner.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because the work is performed at the contractor’s facility. Any installation will be performed by District trades.
The Affirmative Action Ordinance Revised Appendix D and Appendix V will not be included because there are no subcontracting opportunities in the contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders for Contract 24-617-11, to L&S Electric, Inc, in an amount not to exceed $317,460.00.
Funds for the 2024 expenditures, in the amount of $111,200.00, are available in Accounts 101-67000/68000/69000-612650. The estimated expenditures for 2025 are $91,200.00, for 2026 are $105,000.00, and for 2027 are $10,060.00. Funds for the 2025, 2026, and 2027 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 11, 2024
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