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File #: 24-0967    Version: 1
Type: Agenda Item Status: Adopted
File created: 10/23/2024 In control: Procurement Committee
On agenda: 11/7/2024 Final action: 11/7/2024
Title: Authority to decrease Contract 20-613-13 (Re-Bid), Scavenger Services at Various Service Areas, Groups A and B, to Independent Recycling Services, Inc., in an amount of $93,978.70, from an amount of $2,637,539.00, to an amount not to exceed $2,543,560.30, Accounts 101/501-50000/68000/69000-612520, Purchase Orders 5001818 and 5001819
Attachments: 1. Change Order Log - Purchase Orders 5001818 and 5001819

TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 7, 2024

 

COMMITTEE ON PROCUREMENT

 

Mr. Brian A. Perkovich, Executive Director

 

Title

Authority to decrease Contract 20-613-13 (Re-Bid), Scavenger Services at Various Service Areas, Groups A and B, to Independent Recycling Services, Inc., in an amount of $93,978.70, from an amount of $2,637,539.00, to an amount not to exceed $2,543,560.30, Accounts 101/501-50000/68000/69000-612520, Purchase Orders 5001818 and 5001819

Body

 

Dear Sir:

 

On June 17, 2021, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 20-613-13 (Re-Bid), Scavenger Services at Various Service Areas, Groups A and B, to Independent Recycling Services, Inc., in an amount not to exceed $2,677,500.00. The contract expired on July 15, 2024.

 

As of October 18, 2024, the attached list of change orders has been approved.

 

Original Contract Amount                                                               $2,677,500.00

Date of Board Approval                                                               6/17/2021

Cumulative Change Order Value (10/18/2024)                     ($39,961.00)

% Change of Original Contract Value                                                               -1.5%

Current Contract Value                                                               $2,637,539.00

Requested Increase or Decrease                                                               ($93,978.70)

New Contract Value                                                               $2,543,560.30

% Change of Current Contract Value                                                               -3.6%

% Change of Original Contract Value                                                               -5.0%

 

A decrease in value is requested to reflect the actual expenditures and to close the contract. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.

 

It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 20-613-13 (Re-Bid), in an amount of $93,978.70 (approximately 3.6% of the current contract value), from an amount of $2,637,539.00, to an amount not to exceed $2,543,560.30.

 

Funds will be restored to Accounts 101/501-50000/68000/69000-612520.

 

Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:SH:JR

Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management

Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement

Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 7, 2024

 

Attachment