TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 6, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 20-703-22 (Re-Bid), Furnish & Deliver a Lathe and Accessories to the O’Brien Water Reclamation Plant, to Iverson & Company, Inc., in an amount not to exceed $90,274.00, Account 201-50000-634650, Requisition 1514021
Body
Dear Sir:
On May 21, 2020, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 20-703-21, Furnish & Deliver a Lathe and Accessories to the O’Brien Water Reclamation Plant.
In response to a public advertisement of June 17, 2020, the contract was cancelled via Addendum No. 1 dated June 17, 2020.
In response to a public re-advertisement of June 24, 2020, a bid opening was held on July 7, 2020. The bid tabulation for this contract is:
IVERSON & COMPANY, INC. $90,274.00
REPUBLIC MACHINERY CO., INC. *$90,299.00
ALENCO TOOL SUPPLY CO. $96,137.00
*corrected total
Three hundred ninety-eight (398) companies were notified of this contract being advertised and nineteen (19) companies requested specifications.
Iverson & Company, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $170,000.00, placing their bid of $90,274.00 approximately 46.9 percent below the estimate.
The Multi-Project Labor Agreement was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D applies only to construction contracts over a $100,000.00 threshold. These sections on page D-5 of the Ordinance address the types of covered contracts:
• Section 4, Coverage: The following provisions, to be known as "Appendix D" together with relevant forms shall apply and be appended to every construction contract awarded by the District where the estimated total expenditure is in excess of $100,000.00, except contracts let in the event of an emergency contract pursuant to 70 ILCS 2605/11.5."
• Section 5. Definitions: (g) "Construction contract" means any District contract or amendment thereto, providing for a total expenditure in excess on One Hundred Thousand Dollars ($100,000.00) for the construction, demolition, replacement, major repair or renovation and maintenance of real property and improvement thereon or sludge hauling and any other related contract which the District deems appropriate to be subject to Appendix D consistent with the Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 20-703-22 (Re-Bid) to Iverson & Company, Inc., in an amount not to exceed $90,274.00.
The contractor shall deliver the lathe and accessories within one hundred and eighty (180) calendar days after mailing date of the purchase order.
Funds are available in Account 201-50000-634650.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 6, 2020