TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 5, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase purchase orders and amend the agreements for Contract 12-RFP-03 State Legislative Consulting Services with Charles R. Vaughn in an amount of $7,000.00, from an amount of $14,000.00 to an amount not to exceed $21,000.00, Ado Leo Rugai, Attorney and Counselor at Law, in an amount of $7,000.00, from an amount of $14,000.00 to an amount not to exceed $21,000.00, and Miguel A. Santiago Consulting, Inc., in an amount of $6,666.66, from an amount $13,333.32 to an amount not to exceed $19,999.98, Account 101-11000-601170, Purchase Orders 3071597, 3071598, and 3071643.
Body
Dear Sir:
On February 2, 2012, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase orders and enter into agreements for Contract 12-RFP-03 State Legislative Consulting Services with Charles R. Vaughn, in an amount not to exceed $14,000.00, Ado Leo Rugai, Attorney and Counselor at Law, in an amount not to exceed $14,000.00. Contingent on the Board of Commissioners' approval at this Board Meeting, the Director of Procurement and Materials Management will issue a corrected purchase order and amend the agreement with Miguel A. Santiago Consulting, Inc., in an amount not to exceed $13,333.32. The contract expires on December 31, 2012.
There is no history of prior change orders.
The demands of the spring legislative session have necessitated the need to extend each consulting agreement an additional two months.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase orders and amend the agreements for Contract 12-RFP-03 in an amount of $20,666.66 (50% of the current contract value), from an amount of $41,333.32, to an amount not to exceed $61,999.98.
Funds are available in Account 101-11000-601170.
Requested, Eileen McElligott, Administrative Services Manager, BKS:SL:JR:PJC
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 5, 2012