TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 5, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to advertise Contract 08-813-11 Services to Furnish, Deliver and Install Air Filters, and Clean Air Handling Units and Coils in the Calumet Service Area, estimated cost $288,000.00, Account 101-68000-612680, Requisition 1229435
Body
Dear Sir:
Contract documents and specifications have been prepared for the procurement of services to furnish, deliver and install air filters, and clean air handling units and coils in the Calumet Service Area. The services will also include the removal and lawful disposal of existing, used-up air filters. These services will ensure the availability of clean air at various locations in the Calumet service area, as required to maintain District equipment in optimum operating conditions, and promote public health and safety.
The estimated cost for this contract is $288,000.00. The estimated 2008, 2009, 2010 and 2011 expenditures are $30,000.00, $96,000.00, $96,000.00 and $66,000.00 respectively.
The bid deposit for this contract is $14,400.00.
Work under this contract is to commence upon approval of the Contractor's bond, and terminate thirty-six months thereafter. The Contractor shall commence work on each cycle within fourteen (14) calendar days after being so directed by the Engineer, and complete the work required on that cycle within fourteen (14) calendar days. Liquidated damages are$100.00 per day for each calendar day that the Contractor is in default of completing the specified work.
The Multi-Project Labor Agreement will be included in this contract.
The revised Appendix D will not be included in the contract due to the specialized nature of the work involved.
The tentative schedule for the contract is as follows:
Advertise June 11, 2008
Bid Opening July 3, 2008
Award August 14, 2008
Completion September 30, 2011
Funds for the current year are available in Account 101-68000-612680. Funds for subsequent years, 2009, 2010, and 2011 are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Purchasing Agent be authorized to advertise Contract 08-813-11.
Requested, Osoth Jamjun, Chief of Maintenance and Operations, OJ:MPS:SO’C:MAG:IJA
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this June 5, 2008. Approved, President Terrence J. O’Brien