TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 16, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 16-603-11 Furnishing and Delivering Roadway Rock Salt to Various Service Areas, estimated cost $147,400.00, Accounts 101-67000/68000/69000-623130, Requisitions 1428466, 1429219, and 1428310
Body
Dear Sir:
Contract documents and specifications have been prepared for furnishing and delivering roadway rock salt to various service areas, at the request of the Maintenance and Operations Department.
The purpose of this contract is for furnishing and delivering roadway rock salt to various service areas over a thirty-four month period.
The estimated cost for this contract is $147,400.00. The estimated 2016, 2017, 2018 and 2019 expenditures are $21,650.00, $50,300.00, $50,300.00 and $25,150.00 respectively.
The bid deposit for this contract is $7,300.00.
The Multi-Project Labor Agreement and the Affirmative Action Ordinance, Revised Appendix D will not be included in this contract because it is a furnish and deliver contract for material.
The tentative schedule for this contract is as follows:
Advertise July 6, 2016
Bid Opening July 19, 2016
Award August 4, 2016
Completion June 30, 2019
Funds are available in 2016 in Accounts 101-67000/68000/69000-623130. Funds for the following years 2017, 2018 and 2019, are contingent on the Board of Commissioners' approval of the District's budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 16-603-11.
Requested, John P. Murray, Acting Director of Maintenance and Operations, SO’C:MAG:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 16, 2016