TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 18, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to award Contract 25-666-11, Security Services at the Prairie Plan Site in Fulton County, Illinois, to D & S Private Detective, Inc., in an amount not to exceed $259,999.80, Account 101-69000-612490, Requisition 1636772
Body
Dear Sir:
On June 26, 2025, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 25-666-11, Security Services at the Prairie Plan Site in Fulton County, Illinois.
In response to a public advertisement of August 6, 2025, a bid opening was held on August 26, 2025. The bid tabulation for this contract is:
D&S PRIVATE DETECTIVE, INC. $259,999.80
SECURITAS SECURITY SERVICES USA, INC. $310,971.60
D & S Private Detective, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $260,000.00, placing their bid of $259,999.80 approximately equal to the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because the services are provided in Fulton County, Illinois.
The Affirmative Action Ordinance Revised Appendix D and Appendix V will not be included in this contract because there is an insufficient number of MBE/WBE/VBE firms available that can perform the scope of work.
The contract will employ approximately two (2) people for the services.
The contractor shall provide the security services commencing upon approval of the contractor’s bond, and terminating twenty-four (24) months thereafter, or upon the expenditure of available funds, whichever occurs sooner.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 25-666-11 to D & S Private Detective, Inc., in an amount not to exceed $259,999.80, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2025 expenditures, in the amount of $23,000.00, are available in Account 101-69000-612490. The estimated 2026 and 2027 expenditures are $130,000.00 and $106,999.80, respectively. Funds for the 2026 and 2027 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Pinakin V. Desai, Acting Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Precious Brady-Davis, Chairperson, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 18, 2025
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