TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 5, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement with LoadSpring Solutions, Inc. for Web Hosting and Support of Oracle Primavera Software, in an amount of $8,889.00, Account 101-27000-612820, Requisition 1606543
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with LoadSpring Solutions, Inc for web hosting and support of Oracle Primavera software. The term of service will be from September 30, 2023, through December 29, 2023.
The District uses Oracle Primavera, a critical path method (CPM) scheduling system, to manage all capital construction projects. The scheduling system provides a collaborative environment to both District personnel and contractors working with the District. Access to this system is handled by a third-party vendor who provides a cloud-based solution which hosts and manages Primavera while allowing it to be linked with databases and other applications.
LoadSpring Solutions, Inc. is the current vendor for these services however the existing contract expires September 30, 2023. A subsequent contract for these services was awarded to a new vendor on September 7, 2023. It is estimated that the transition to the new vendor’s hosting platform should occur by December 2023. In the interim, LoadSpring Solutions, Inc. has agreed to continue providing service to ensure continuity of coverage for the system through the transition in December but refuses to honor the prior contract pricing.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with LoadSpring Solutions, Inc in an amount not to exceed $8,889.00.
Funds are available in Account 101-27000-612820.
Requested, Sean T. Kelly, Director of Information Technology, SK:BVS:bvs
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 5, 2023