TRANSMITTAL LETTER FOR THE BOARD MEETING OF MAY 7, 2020
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authorization to decrease cost estimate for Contract 16-708-21, Repair and Rehabilitation of the Gloria Alitto Majewski Reservoir in Des Plaines, Illinois, from $1,200,000.00 to $600,000.00, Account 201-50000-645700, Requisition 1521115
Body
Dear Sir:
At the Board Meeting of June 6, 2019, the Board of Commissioners duly authorized the Director of Procurement and Materials Management to advertise Contract 16-708-21, Repair and Rehabilitation of the Gloria Alitto Majewski Reservoir in Des Plaines, Illinois, at an estimated cost of $1,200,000.00. On August 8, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to amend the authority to advertise for Contract 16-708-21, changing the contract title to Repair and Rehabilitation of the Gloria Alitto Majewski Reservoir and Kirie Water Reclamation Plant. The estimated cost of $1,200,000.00 remained unchanged.
After receipt of bids in excess of 80% of the estimate, an examination of the existing scope and nature of work indicated that it is in the best interest of the District to reduce the overall scope of work and corresponding cost estimate.
After review, the purpose of this contract is to rehabilitate portions of the Majewski Reservoir. The reservoir was placed in operation in 1998 and now requires rehabilitation work to preserve and maintain its integrity. The work will include rehabilitating the high-density polyethylene liner, replacing damaged trench drains, and backfilling and restoring failed slopes along the perimeter. The contract title will also be changed to state: “Rehabilitation of The Gloria Alitto Majewski Reservoir.”
The estimated cost for the reduce scope of work for this contract is $600,000.00.
Due to the reduction in contract scope and corresponding revisions to the contract schedule the following is also submitted:
The revised tentative schedule for this contract is:
Advertise July 22, 2020
Bid Opening August 18, 2020
Award September 17, 2020
Completion December 31, 2020
Affirmative Action Ordinance, Revised Appendix D and Appendix V will remain the same as indicated on the attached report.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to decrease the cost estimate for Contract 16-708-22 from $1,200,000.00 to $600,000.00.
Funds for the revised cost estimate are available in Account 201-50000-645700.
Requested, John P. Murray, Director of Maintenance & Operations, EJS:BK:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 7, 2020
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