TRANSMITTAL LETTER FOR BOARD MEETING OF JANUARY 20, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 22-063-12, Furnish and Deliver V-Belts, Conveyor Belts, and Bearings (Re-Bid) to Various Locations for a One-Year Period, Groups A and C to Accent Bearings Co, Inc., in an amount not to exceed $29,936.33; and Group B to Belcon Regis Group, Inc., in an amount not to exceed $35,750.00, Account 101-20000-623270
Body
Dear Sir:
On October 7, 2021, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 22-063-11 furnish and deliver v-belts, conveyor belts, and bearings to various locations for a one-year period, beginning approximately February 1, 2022 and ending January 31, 2023. A public advertisement was held on October 20, 2021. On November 15, 2021, the advertisement was cancelled.
In response to a public re-advertisement of December 1, 2021, a bid opening was held on December 14, 2021. The bid tabulation for this contract is:
GROUP A: V- Belts
ACCENT BEARINGS CO, INC. $7,079.99
R & R EQUIPMENT PLUS, INC. $10,721.85
GROUP B: CONVEYOR BELTS
BELCON REGIS GROUP, INC. $35,750.00
GROUP C: BEARINGS
R & R EQUIPMENT PLUS, INC. $9,970.57
ACCENT BEARINGS CO, INC. $22,856.34
A review of the low bid for Group C from R & R Equipment Plus, Inc., revealed that they failed to properly notarize the Affidavit page, in accordance with the contract specifications. Therefore, the bid is considered non-responsive and rejected in the public’s best interest. The Director of Procurement and Materials Management has informed R & R Equipment Plus, Inc. of this action.
Accent Bearings Co, Inc., the lowest responsible bidder for groups A and C, is proposing to perform this contract in accordance with the specifications. The estimated cost for these two groups was $31,500.00, placing the total bid of $29,936.33 approximately 5.0 percent below the estimate.
Belcon Regis Group, Inc., the lowest responsible bidder for Group B, is proposing to perform this contract in accordance with the specifications. The estimated cost for Group B was $42,000.00, placing the total bid of $35,750.00 approximately 14.9 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D applies only to construction contracts over a $100,000.00 threshold. These sections on page D-5 of the Ordinance address the types of covered contracts:
• Section 4, Coverage: The following provisions, to be known as "Appendix D" together with relevant forms shall apply and be appended to every construction contract awarded by the District where the estimated total expenditure is in excess of $100,000.00, except contracts let in the event of an emergency contract pursuant to 70 ILCS 2605/11.5."
• Section 5. Definitions: (g) "Construction contract" means any District contract or amendment thereto, providing for a total expenditure in excess on One Hundred Thousand Dollars ($100,000.00) for the construction, demolition, replacement, major repair or renovation and maintenance of real property and improvement thereon or sludge hauling and any other related contract which the District deems appropriate to be subject to Appendix D consistent with the Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 22-063-12, Groups A and C to Accent Bearings Co, Inc., in an amount not to exceed $29,936.33; and Group B to Belcon Regis Group, Inc., in an amount not to exceed $35,750.00.
No bid deposit was required for this contract.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. There was no bid deposit required for this contract. Funds are available in Account 101-20000-623270.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:ds
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for January 20, 2022
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