TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 19, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to advertise Contract 07-163-3M R&D Building HVAC Improvements, Stickney Water Reclamation Plant, estimated cost $6,500,000.00, Accounts 401-50000-645680 and 645780, Requisition 1245114
Body
Dear Sir:
Contract documents and specifications have been prepared for improvements to the HVAC system for the Research and Development Building (R&D) at the Stickney Water Reclamation Plant, at the request of the Maintenance and Operations Department and the Research and Development Department.
The purpose of this contract is to replace the heating, cooling, supply and exhaust ventilation systems serving the central portion of the R&D facility at Stickney Water Reclamation Plant. The HVAC equipment is beyond its useful life and, due to additional lab processes and personnel in the area, is taxed beyond its design capabilities. The redesign and replacement of the HVAC system will allow for the functional demands of the R&D facility to be met while reducing maintenance and operational costs.
The estimated cost of the contract is $6,500,000.00.
The bid deposit for this contract is $325,000.00.
The contract specifications require all work to be completed within 545 calendar days after approval of the Contractor’s Bond. Liquidated damages are $2,500.00 for each calendar day that the Contractor is in default of completing all work in the time specified.
The Multi-Project Labor Agreement will be included in this contract.
Revised Appendix D will be included in this contract. The type of work to be performed under this contract is classified “Mechanical” for the PCE utilization goals contained in the Revised Appendix D. The associated goals are 20% Minority-owned Business Enterprises (MBE), 9% Women-owned Business Enterprises (WBE), and 10% Small Business Enterprises (SBE).
The tentative schedule for this contract is as follows:
Advertise July 9, 2008
Bid opening August 5, 2008
Award October 16, 2008
Completion May 12, 2010
Funds are available in Accounts 401-50000-645680 and 645780.
In view of the foregoing, it is recommended that the Purchasing Agent be authorized to advertise Contract 07-163-3M.
Requested, Joseph P. Sobanski, Chief Engineer, JPS:TEK:JAW:LMK
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this June 19, 2008. Approved, President Terrence J. O’Brien