TRANSMITTAL LETTER FOR BOARD MEETING OF OCTOBER 15, 2009
COMMITTEE ON PROCUREMENT
Mr. Richard Lanyon, Executive Director
Title
Authority to award Contract 09-657-11, Television Inspection and Videotaping of Sewers and Manholes at Various Service Areas, to National Power Rodding Corporation, in an amount not to exceed $1,162,000.00, Accounts 101-67000, 68000, 69000-612600, Requisitions 1256321, 1257462 and 1255705
Body
Dear Sir:
On March 5, 2009, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 09-657-11 Television Inspection and Videotaping of Sewers and Manholes at Various Service Areas.
In response to a public advertisement of August 19, 2009, a bid opening was held on September 15, 2009. The bid tabulation for this contract is:
NATIONAL POWER RODDING CORPORATION $937,485.00
SHERIDAN PLUMBING & SEWER, INC. $1,052,611.00
Three hundred forty (340) companies were notified of this contract being advertised and thirteen (13) companies requested specifications.
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $1,162,000.00.
National Power Rodding Corporation, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $1,162,000.00, placing the bid of $937,485.00, approximately 19.3 percent below the estimate.
National Power Rodding Corporation is in compliance with the Revised Appendix D as indicated on the attached report. The protected class utilization for this contract is 10 percent Minority Business Enterprise (MBE), and the contractor offers MBE credits to satisfy Small Business Enterprise (SBE) participation.
The Multi-Project Labor Agreement (MPLA) was not included in the contract because the classification of work does not fall within the provisions of the MPLA.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 09-657-11, to National Power Rodding Corporation, in an amount not to exceed $1,162,000.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2009 expenditures in the amount of $631,000.00, are available in Accounts 101-67000, 68000, 69000-612600. The estimated expenditure for 2010 is $531,000.00. Funds for the 2010 expenditure is contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for October 15, 2009
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