TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 21, 2024
COMMITTEE ON STORMWATER MANAGEMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to make payment to the Illinois Department of Transportation for the IDOT 55th Street Relief Sewer (23-IGA-34), in an amount not to exceed $810,410.04
Body
Dear Sir:
Authorization is requested to make payment to the Illinois Department of Transportation (IDOT) for the IDOT 55th Street Relief Sewer (23-IGA-34), in an amount not to exceed $810,410.04.
On July 13, 2023, the Board of Commissioners duly authorized the District to enter into an Intergovernmental Agreement (IGA) with and make payment to IDOT for the IDOT 55th Street Relief Sewer (23-IGA-34). IDOT, as part of their roadway reconstruction Contract 62C25, performed roadway and drainage improvements in the vicinity of East Avenue and 55th Street. As part of the District’s Plainfield Road Corridor study (Contract 14-112-5C), the District determined that a new storm sewer in the 55th Street right of way, between 7th Avenue and East Avenue, could reduce flooding impacting residential structures as well as local roadways in the city of Countryside. It was determined that the new storm sewer could be constructed most efficiently by collaborating with IDOT in connection with their roadway improvements under their Contract 62C25. The sewer was designed and constructed by IDOT and will be maintained by IDOT. The District collaborated on the design and agreed to provide initial funding for the installation of the new storm sewer.
The terms of the IGA included payment by the District for the cost of the new relief sewer in an amount not to exceed $1,430,600.00 by direct voucher. The terms of the IGA also included the District paying the actual cost of the sewer installation, which may require an additional request at a later date for District funding to cover the actual costs exceeding the amount above. The District paid $1,430,600.00 by direct voucher to IDOT in 2023. Since that time, construction has completed and IDOT submitted their final invoices which showed an increase to the total cost of the project of $810,410.04 to $2,241,010.04, from an amount of $1,430,600.00.
Based on the foregoing, it is respectfully requested that the Board of Commissioners grant authority to make payment to IDOT in an amount not to exceed $810,410.04. It is further requested that the Chairman of the Committee on Finance, Executive Director, and Clerk be authorized to execute said agreement on behalf of the District, as well as any documents necessary to effectuate the transaction and conveyance, upon approval by the Director of Engineering as to technical matters and by the General Counsel as to form and legality.
Funds are available in Account 501-50000-612400.
Requested, Catherine A. O’Connor, Director of Engineering, KMF:JK
Recommended, Brian A. Perkovich, Executive Director
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 21, 2024