TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 5, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 15-802-21, Furnish, Deliver and Install a Hydraulic Operator at TARP Gate Structure Number 1 in the Calumet Service Area, to Ornelas Construction Company, in an amount not to exceed $1,324,000.00, Account 201-50000-623270, Requisition 1398626
Body
Dear Sir:
On August 6, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 15-802-21, Furnish, Deliver and Install a Hydraulic Operator at TARP Gate Structure Number 1 in the Calumet Service Area.
In response to a public advertisement of September 9, 2015, a bid opening was held on October 6, 2015. The bid tabulation for this contract is:
ORNELAS CONSTRUCTION COMPANY $1,324,000.00
INDEPENDENT MECHANICAL INDUSTRIES, INC. $1,459,238.00
JAY DEE CONTRACTORS, INC. $1,521,200.00
IHC CONSTRUCTION COMPANIES LLC $1,708,000.00
Five hundred thirty-four (534) companies were notified of this contract being advertised and twenty-one (21) companies requested specifications.
Ornelas Construction Company, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $1,500,000.00, placing their bid of $1,324,000.00 approximately 11.7 percent below the estimate.
The contract shall commence upon approval of the Contractor’s Bond and shall terminate 540 calendar days thereafter.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract because there is not a sufficient pool of MBEs, WBEs and SBEs available to bid.
Ornelas Construction Company has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following construction trades will be utilized on this contract: carpenters, electricians, pipefitters, ironworkers, EITMs, truck drivers and hoisters. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately fifteen (15) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 15-802-21 to Ornelas Construction Company, in an amount not to exceed $1,324,000.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are being requested in 2016, in account 201-50000-623270, and are contingent on the Board of Commissioners approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 5, 2015