TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 17, 2021
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase purchase order and amend the agreement with Horizon Technology, Inc., for preventative maintenance and consumable supplies for the Solid-Phase Oil and Grease Automated Extractor System in the Industrial Waste Analytical Laboratories Division, in an amount of $7,000.00, from an amount of $65,903.31, to an amount not to exceed $72,903.31, Accounts 101-16000-612970, 623570, Purchase Order 3102373
Body
Dear Sir:
On September 20, 2018, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with Horizon Technology, Inc., for preventive maintenance and consumable supplies for the Solid-Phase Oil and Grease Automated Extractor System, in an amount not to exceed $62,044.18. The contract expires on December 31, 2021.
As of December 30, 2020, the attached list of change orders has been approved.
Original Purchase Order Amount $62,044.18
Date of Board Approval 9/20/2018
Cumulative Change Order (December 30, 2020) $3,859.13
% Change of Original Purchase Order Value 6.2%
Current Contract Value $65,903.31
Requested Increase $7,000.00
New Purchase Order Value $72,903.31
% Change of Current Purchase Order Value 10.62%
% Change of Original Purchase Order Value 17.50%
The purchase order (PO) is to provide preventative maintenance on the District's Horizon Extractor System and consumable supplies for other Horizon laboratory equipment that are not covered under the preventative maintenance. An increase in consumable products is required due to an alternate method of extraction for analysis of Pharmaceutical and Personal Care Products and other emerging organic contaminants conducted on the equipment.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the agreement was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Purchase Order 3102373 and amend the agreement in an amount of $7,000.00 (10.62 percent of the current contract value), from an amount of $65,903.31, to an amount not to exceed $72,903.31.
Funds are available in Accounts 101-16000-612970, 623570.
Requested, Edward W. Podczerwinski, Director of Monitoring and Research, EWP:RA:JC:cs
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 17, 2021
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