TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 16 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 16-108-11, Perform Gas Analysis of Odorous Compounds in Gas Samples, to ALS Group USA Corp dba ALS Environmental, in an amount not to exceed $35,920.00, Account 201-50000-612490, Requisition 1422365
Body
Dear Sir:
On April 7, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 16-108-11, Perform Gas Analysis of Odorous Compounds in Gas Samples.
In response to a public advertisement of April 13, 2016, a bid opening was held on May 3, 2016. The bid tabulation for this contract is:
ALS GROUP USA CORP DBA ALS ENVIRONMENTAL $35,920.00
ATLAS & ASSOCIATES INC. $45,420.00
Two hundred twenty-nine (229) companies were notified of this contract being advertised and fourteen (14) companies requested specifications.
ALS Group USA Corp dba ALS Environmental, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $40,000.00, placing their bid of $35,920.00 approximately 10.2 percent below the estimate.
The contract will be completed by June 15, 2017.
The Multi-Project Labor Agreement was not included in this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
ALS Group USA Corp dba ALS Environmental is not registered to transact business in Illinois, but has submitted a certificate of good standing from the State of Texas. The Director of Monitoring and Research has given approval to move forward with the recommendation to award.
There was no bid deposit required for this contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 16-108-11, to ALS Group USA Corp dba ALS Environmental, in an amount not to exceed $35,920.00.
Funds are available in Account 201-50000-612490.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 16, 2016