TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 19, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement with Michael Baker International, Inc., for Contract 24-CON-01 Professional engineering services for Project 23-097-1D Biennial Bridge Inspections 2024-2026, in an amount not to exceed $275,000.00, Account 101-50000-612430, Requisition 1621825
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Michael Baker International, Inc. (Baker) for Contract 24-CON-01 Professional engineering services for Project 23-097-1D Biennial Bridge Inspections 2024-2026.
The District’s agreement with Baker consists of providing engineering services to assist the Engineering Department in meeting its maintenance responsibility for eight bridges over the North Shore Channel, Buffalo Creek, and the Des Plaines River. In accordance with the Code of Federal Regulations 23 Highway Part 650, National Bridge Inspection Standard (NBIS), all bridges located on public roads shall be inspected at regular intervals not to exceed two years. The next biennial bridge inspections are due in Fall 2024. The purpose of this project is to perform a detailed condition evaluation and fracture critical bridge inspections, as required by the NBIS and the Illinois Department of Transportation, and act as NBIS Program Manager for each of the eight bridges.
Six firms were invited to submit Statement of Qualifications (SOQs) for the project, as follows:
• Collins Engineers, Inc. (Collins)
• Hampton, Lenzini and Renwick, Inc. (HLR)
• HBM Engineering Group (HBM)
• HOH Engineers, Inc. (HOH)
• Illinois Construction & Environmental Consulting, Inc. (ICE)
• Michael Baker International, Inc. (Baker)
SOQs were received from two consulting firms. The Engineering Department reviewed and evaluated the SOQs. Based on the review of SOQs, both firms were invited to participate in an interview with a selection advisory committee. The two firms that participated in the interview were HBM and Baker. Based on the results of the oral interviews, the selection advisory committee found both firms highly qualified to perform the requested services. The Engineering Department recommends that Baker be retained to perform the engineering services for the project.
The total fee for the agreement is $275,000.00, to be distributed through 2027.
The date of completion of the work is December 31, 2027.
The level of effort required for this work encompasses five people and approximately 608 man-hours. The estimated average payroll rate for the term of the agreement is $74.00/hour.
The components of the total fee are as follows:
ITEM: FEE:
1. Prime Consultant Fee - Baker
a. Direct Labor Cost $45,274.00
b. Overhead and Profit $79,211.00
c. Total Labor Fee $124,485.00
2. Reimbursable Direct Costs $40,200.00
3. Sub-Consultant
a. MBE firms $69,567.00
b. WBE firms $29,690.00
c. VBE firms $11,058.00
TOTAL FEE (Not to Exceed) $275,000.00
The firms of Rubinos & Mesia Engineers, Inc., Work Zone Safety, Inc., Atlas Engineering Group, Ltd., and Orion Engineers, PLLC will work as sub-consultants on this project. Rubinos & Mesia Engineers, Inc. and Work Zone Safety, Inc. are Minority-owned Business Enterprises (MBE), Atlas Engineering Group, Ltd. is a Women-owned Business Enterprises (WBE), and Orion Engineers, PLLC is a Veteran-Owned Business Enterprises (VBE). All MBE/WBE/VBE firms will actively participate in providing services for the core elements required by the agreement.
The Diversity Section has review the agreement to ensure that Baker is in accordance with the District’s Affirmative Action Policy.
Inasmuch as the firm of Michael Baker International, Inc. possesses a high degree of professional skill, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement without advertising, per Section 11.4 of the Purchasing Act, in an amount not to exceed $275,000.00.
Funds for the 2024 expenditure, in the amount of $100,000.00, are available in Account 101-50000-612430. The estimated expenditures for 2025 is $40,000.00, 2026 is $100,000.00, and 2027 is $35,000.00. Funds for the 2025 through 2027 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Catherine A. O’Connor, Director of Engineering, GRR:VP
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 19, 2024
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