TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 3, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease purchase order and amend the agreement with HDR Engineering, Inc., for Contract 06-151-3V, Monitoring and Research Laboratory Facility, SWRP - Professional Services in an amount of $6,297,216.47, from an amount of $11,954,000.00, to an amount not to exceed $5,656,783.53, Account 401-50000-601420, Purchase Order 3056965
Body
Dear Sir:
On April 2, 2009, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with HDR Engineering, Inc., for Contract 06-151-3V, Monitoring and Research Laboratory Facility, SWRP - Professional Services, in an amount not to exceed $11,954,000.00. The scheduled contract completion date is November 9, 2012.
This contract has no prior change orders.
Due to the reprioritization of the Capital Improvements Program, the construction of the new Monitoring and Research Laboratory Facility has been re-scheduled for award beyond the five-year planning horizon. Consequently, the design work being performed under this purchase order has ceased and will be restarted closer to the known award date. Since this Purchase Order would remain unused for more than five years, it is appropriate to close it.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order and amend the agreement in an amount of $6,297,216.47 (52.68% of the current contract value), from an amount of $11,954,000.00, to an amount not to exceed $5,656,783.53.
Funds will be restored to Account 401-50000-601420.
Requested, Kenneth A. Kits, Director of Engineering, JB:JJ
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 3, 2012