TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 1, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Issue purchase order and enter into an agreement with Stantec Consulting Services, Inc., for professional engineering services to perform a study and develop a design for Project 22-376-3P (24-CON-04), Gloria Alitto Majewski Reservoir Rehabilitation, NSA in an amount not to exceed $4,996,290.00, Account 401-50000-612450, Requisition 1634640
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Stantec Consulting Services, Inc. (Stantec) for professional engineering services to perform a study and develop a design for Project 22-376-3P (24-CON-04), Gloria Alitto Majewski Reservoir Rehabilitation, NSA in an amount not to exceed $4,996,290.00. This project will design the necessary rehabilitation solution to ensure the reservoir’s longevity and reliable operation.
The District operates and maintains the Gloria Alitto Majewski Reservoir, which helps to reduce flooding and combined sewer overflows in the service area near O’Hare International Airport. Recent inspections rated the equipment (aerators, valves, and Control Building mechanical and electrical equipment) as unacceptable to operate. The reservoir slope stability needs to be addressed, and the concrete spalling and cracking needs to be repaired. The geomembrane liner has reached the end of its life expectancy and requires immediate replacement. There is destructive water seepage that also needs to be mitigated.
On May 21, 2024, the request for Statements of Qualifications (SOQs) for professional engineering services for Project 22-376-3P (24-CON-04), Gloria Alitto Majewski Reservoir Rehabilitation, NSA was approved. Thirteen consulting firms were notified and three companies submitted SOQs outlining their capability to perform the work:
• Stantec Consulting Services, Inc.
• Arcadis U.S., Inc.
• Crawford Murphy & Tilly, Inc.
The SOQs were evaluated by staff from the Engineering and Procurement and Materials Management Departments. The criteria for these evaluations included: understanding of the project, approach to the work, technical experience and competence, and the ability to meet District requirements with appropriate staffing.
Following the SOQ evaluation, all three consultant firms were deemed to be finalists and were interviewed on September 19 and 20, 2024. Based on the evaluation of SOQs and interviews, the Engineering Department recommends that Stantec be retained to perform the professional engineering services for the project. Stantec is an international engineering design firm with proven expertise in reservoir design and rehabilitation that will ensure long-lasting improvement and continued operation of the facility. Stantec has a good history of working with the District on previous similar scale projects.
Stantec Consulting Services, Inc. is registered and in good standing with the State of Illinois.
The scope of work will consist of two phases: (1) engineering study and assessment and (2) detailed design and bidding support. The agreement does not include post-award services.
The agreement with Stantec is scheduled to start in May 2025 and is expected to be completed in June 2028, for an amount not to exceed $4,996,290.00. The amount allocated for the unidentified tasks which may develop during the engineering study and/or the detailed design phase is therefore not distributed to the Minority Business Enterprises (MBE)/Women’s Business Enterprises (WBE)/Veteran-Owned Business Enterprises (VBE) sub-consultants, because it is uncertain what type of engineering services will be required, and which Protected Class Enterprises (PCE) will be best suited for these unidentified tasks.
The components of the total fee are as follows:
ITEM: FEE:
1. Prime Consultant $2,349,440.00
2. PCE Subconsultant 1,554,775.00
3. Non-PCE Subconsultant 692,075.00
4. Unidentified Tasks 400,000.00
TOTAL FEE (Not to Exceed) $4,996,290.00
Affirmative Action MBE/WBE/VBE sub-consultants with percentages:
Ground Engineering Consultants, Inc. 13.48%
Rubinos & Mesia Engineers 5.02%
DB Sterlin Consultants, Inc 1.52%
Strata Earth Services 8.91%
TERRA Engineering, Ltd. 1.85%
Aqua Vitae Engineering, LLC 3.05%
Total percentage (does not include the
unidentified tasks) 33.83%
The Diversity Section has reviewed the agreement and has concluded that Stantec is in accordance with the District’s Affirmative Action Policy.
Inasmuch as the firm of Stantec Consulting Services, Inc. possesses a high degree of professional skill, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement, without advertising, per Section 11.4 of the Purchasing Act, in an amount not to exceed $4,996,290.00.
Funds are available in Account 401-50000-612450.
Recommended, Catherine A. O’Connor, Director of Engineering, CS:PO’B
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 1, 2025
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