TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 5, 2008
COMMITTEE ON PURCHASING
Mr. Richard Lanyon, General Superintendent
Title
Authority to advertise Contract 08-883-11 Replace Gratings and Supports in Batteries A and B at the Calumet Water Reclamation Plant, estimated cost $264,000.00, Account 101-68000-612650, Requisition 1241117
Body
Dear Sir:
Contract documents and specifications have been prepared to replace gratings and supports around final settling tanks in Batteries A and B at the Calumet Water Reclamation Plant, at the request of the Maintenance and Operations Department.
The purpose of this Contract is to rehabilitate the aging and corroded gratings and grating supports in Batteries A and B at the Calumet Water Reclamation Plant. The gratings are in a corrosive environment which gradually degrades them. Periodic rehabilitation is necessary to maintain structural integrity and safety in the specified areas.
The estimated cost for this Contract is $264,000.00. The estimated 2008, 2009, 2010, and 2011 expenditures are $44,000.00, $88,000.00, $88,000.00 and $44,000.00 respectively.
The bid deposit for this contract is $13,200.00.
The Contract work will be performed on an as-needed basis over a three year period after approval of the Contractor’s Bond. Liquidated damages of up to $100.00 for each calendar day may be assessed for noncompliance with the Contract terms.
The Multi-Project Labor Agreement (MPLA) will be included in this Contract.
Revised Appendix D will be included in this contract. The type of work to be performed under this contract is classified “Mechanical” for the PCE utilization goals contained in the Revised Appendix D. The associated goals are 13% Minority-owned Business Enterprises (MBE), 7% Women-owned Business Enterprises (WBE), and 10% Small Business Enterprises (SBE).
The tentative schedule for this contract is as follows:
Advertise June 25, 2008
Bid opening July 22, 2008
Award August 14, 2008
Completion August 28, 2011
Funds for the current year are available in Account 101-68000-612650. Funds for subsequent years, 2009, 2010, and 2011 are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Purchasing Agent be authorized to advertise Contract 08-883-11.
Requested, Osoth Jamjun, Chief of Maintenance and Operations, OJ:MPS:SO'C:MAG:BSO
Recommended, Darlene A. LoCascio, Purchasing Agent
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Purchasing
ORDERED passed by affirmative roll call vote of a majority of the Commissioners present this June 5, 2008. Approved, President Terrence J. O’Brien