TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 20, 2019
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authorization to extend purchase order with AT&T Corporation, for Contract 16-RFP-03, Local and Long Distance Services, Account 101-27000-612210, Purchase Order 3090697
Body
Dear Sir:
On May 23, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase order and enter into an agreement for Contract 16-RFP-03 Local and Long Distance Services with AT&T Corporation, in an amount not to exceed $678,000.00. The contract expires on June 30, 2019.
As of January 14, 2019, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $43,373.58 from the original amount awarded of $678,000.00. The current contract value is $634,626.42. The prior approved change orders reflect a 6.4% decrease to the original contract value.
The change order is necessary to extend the contract through September 30, 2019 to ensure continuous service while a new RFP is developed and issued. Contract rates will remain in effect during the period through September 30, 2019. The time extension relates to the IP Flex/SIP lines only. There is no increase to the purchase order value.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to extend the purchase order for Contract 16-RFP-03.
Funds are available in Account 101-27000-612210.
Requested, John H. Sudduth, Director of Information Technology, JS:SK:BTS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 20, 2019
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