TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 16, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to decrease purchase order to Burris Equipment to Furnish and Deliver Three (3) Cushman Minute Miser Electric Carts to the North Service Area, under Sourcewell (formerly NJPA) Purchasing Contract No. 122220-JCS-1, in an amount of $25,251.00, from an amount of $25,251.00, to an amount not to exceed $0.00, Account 101-67000-634860, Purchase Order 3128216
Body
Dear Sir:
On January 18, 2024, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order to Burris Equipment to furnish and deliver three (3) new Cushman Minute Miser Electric Carts, model number 628520, to the North Service Area, in an amount not to exceed $25,251.00. The purchase order expired on April 30, 2024.
There have been no prior change orders.
Original PO Amount $25,251.00
Date of Board Approval 1/18/2024
Cumulative PO Value (5/2/2024) $0.00
% Change of Original PO 0.0%
Current PO Value $25,251.00
Requested Increase or Decrease ($25,251.00)
New PO Value $0.00
% Change of Current PO Value -100.0%
% Change of Original PO Value -100.0%
A decrease in value is requested to close the purchase order due to the vendor not being able to provide the equipment. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease the purchase order in an amount of $25,251.00 (100.0% of the current contract value), from an amount of $25,251.00, to an amount not to exceed $0.00.
Funds will be restored to Account 101-67000-634860.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:SH:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 16, 2024