TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 5, 2024
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase orders to Gardner Denver Nash LLC, to Furnish and Deliver Digester compressors, gas booster pumps, and related equipment, to various locations for a three-year period, in a total amount not to exceed $705,000.00, Accounts, 101-66000, 67000, 68000, 69000-623070, 623270, 634650
Body
Dear Sir:
Authorization is requested to issue purchase orders to Gardner Denver Nash LLC, to furnish and deliver digester compressors, gas booster pumps and related equipment to various locations, on an as needed basis, for a three-year period. All parts and equipment will be delivered prior to December 31, 2027.
Gardner Denver Nash LLC, the sole source distributor for Gardner Denver Nash digester compressors, gas booster pumps and related equipment, has submitted prices for the parts required. Inasmuch as Garnder Denver Nash LLC, is the only source of supply for the digester compressors, gas booster pumps, and related equipment required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Gardner Denver Nash LLC is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable due to this is a furnish and deliver contract.
The Affirmative Action Ordinance Revised Appendix D and Appendix V is not included because Gardner Denver Nash LLC is the sole provider of these parts.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue purchase orders to Gardner Denver Nash LLC, on an as needed basis, in an amount not to exceed $705,000.00. Purchase orders will be issued when the material is required. Payment will be based on the unit cost received from Gardner Denver Nash LLC.
Funds for purchase orders to be issued under this Board authority will be limited by pricing periods for Accounts 101-66000, 67000, 68000, 69000-623070, 623270, 634650. The estimated expenditures for the period of 01/01/2025 through 12/31/2025 are $235,000.00, 01/01/2026 through 12/31/2026 are $235,000.00, and 01/01/2027 through 12/31/2027 are $235,000.00. Funds for years 2025, 2026 and 2027 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director o f Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:dhk
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 5, 2024