TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 14, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to decrease Contract 19-542-3MR Central Boiler Facility and Electrical Updates, Hanover Park Water Reclamation Plant, Rebid, to IHC Construction Companies, LLC in an amount of $12,677.62, from an amount of $14,460,729.20, to an amount not to exceed $14,448,051.58, Account 401-50000-645650, Purchase Order 4000081
Body
Dear Sir:
On November 4, 2021, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 19-542-3MR Central Boiler Facility and Electrical Updates, Hanover Park Water Reclamation Plant, Rebid, to IHC Construction Companies, LLC in an amount not to exceed $13,760,000.00, plus a five (5) percent allowance for change orders in an amount of $688,000.00, for a total amount not to exceed $14,448,000.00. The scheduled contract completion date is May 27, 2026.
As of July 18, 2025, the attached list of change orders has been approved.
Original Contract Amount $13,760,000.00
Date of Board Approval 11/4/2021
Cumulative Change Order (7/18/2025) $700,729.20
% Change of Original Contract Value 5.09%
Current Contract Value $14,460,729.20
Requested Decrease of ($12,677.62)
New Contract Value $14,448,051.58
% Change of Current Contract Value (0.09)%
Total % Change of Original Contract Value 5.00%
A credit in the amount of $12,677.62 is requested to address the deletion of work related to the 4” sludge loading line from the scope of work. During construction, it was determined that the existing 4” sludge loading line will not be removed and rerouted; therefore, the demolition and installation work of a new 4” sludge line was deemed unnecessary. The contractor submitted a cost proposal (CO-33) for this work for an extra in the amount of $0.00 and a credit in the amount of $12,677.62, for a net credit in the amount of $12,677.62. The engineer reviewed the proposal, found it to be reasonable, and stated, via correspondence CO33, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 19-542-3MR in an amount of $12,677.62 (-0.09% of the current contract value), from an amount of $14,460,729.20, to an amount not to exceed $14,448,051.58.
Funds will be restored to Account 401-50000-645650.
Requested, Catherine A. O’Connor, Director of Engineering, CS:PO’B:JB
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 14, 2025
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