TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 5, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease purchase order to the Chicago Defender, to Publish Invitations to Bid for Contracts and Publish Legal Notices for Original Entrance and Promotional Civil Service Examinations in a Newspaper Intended to Target the African-American Market, in an amount of $2,227.06, from an amount of $17,000.00, to an amount not to exceed $14,772.94, Account 101-20000-612360, Purchase Order 8006759
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Dear Sir:
On January 10, 2011 the Director of Procurement and Materials Management issued a purchase order to the Chicago Defender, to publish invitations to bid for contracts and legal notices for original entrance and promotional civil service examinations in a newspaper intended to target the African-American market, in an amount not to exceed $9,500.00. This purchase order expired December 31, 2011.
As of March 15, 2012, the attached list of change orders has been approved. The effect of the previous change order resulted in an increase in an amount of $7,500.00 from the original amount of $9,500.00 to an amount not to exceed $17,000.00. The current purchase order value is $17,000.00. The prior approved change order reflects a 79 percent increase to the original purchase order value.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease and close the purchase order in an amount of $2,227.06 (13.1 percent of the current purchase order value) from an amount of $17,000.00, to an amount not to exceed $14,772.94.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract and is in the best interest of the District.
Funds will be restored in Account 101-20000-612360.
Requested, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:bb
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 5, 2012
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