TRANSMITTAL LETTER FOR BOARD MEETING OF NOVEMBER 2, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 24-692-11, Utilization and Transportation of Air Dried Biosolids from LASMA and CALSMA, estimated cost $3,826,800.00, Accounts 101-68000/69000-612520, Requisitions 1600061 and 1601426 (Deferred from the October 19, 2023 Board Meeting)
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 24-692-11, Utilization and Transportation of Air Dried Biosolids from the Lawndale Avenue Solids Management Area (LASMA) and the Calumet Solids Management Area (CALSMA), at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure services to transport and utilize biosolids. There will be two groups: Group A for LASMA and Group B for CALSMA. Separate contracts could be awarded for each group.
The estimated cost for this contract is not to exceed $3,826,800.00. The estimated 2024, 2025, 2026, and 2027 expenditures are $1,160,350.00, $1,275,600.00, $1,275,600.00, and $115,250.00, respectively.
The Multi-Project Labor Agreement (MPLA) is not included in this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance Revised Appendix D will be included in this contract. The type of work to be performed under the contract is classified as “Hauling Services” for establishing utilization goals. The individual goals for this contract are 20% Minority-owned Business Enterprises (MBE) and 13% Women-owned Business Enterprises (WBE).
The tentative schedule for this contract is as follows:
Advertise November 22, 2023
Bid Opening January 9, 2024
Award February 15, 2024
Completion February 14, 2027
Funds are being requested in 2024 in Accounts 101-68000/69000-612520. Funds for the subsequent years, 2025, 2026, and 2027, are contingent upon the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 24-692-11.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:SH:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for November 2, 2023
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