TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 13, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 23-907-11, Furnish and Deliver a CNC Vertical Bed Milling Machine to the Stickney Water Reclamation Plant, to Greenway & Associates, Ltd., in an amount not to exceed $64,900.00, Account 101-69000-634990, Requisition 1595166
Body
Dear Sir:
On April 20, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 23-907-11, Furnish and Deliver a CNC Vertical Bed Milling Machine to the Stickney Water Reclamation Plant.
In response to a public advertisement of May 31, 2023, a bid opening was held on June 20, 2023. The bid tabulation for this contract is:
GREENWAY & ASSOCIATES LTD $64,900.00
TECHNOLOGY INTERNATIONAL, INC. $76,700.00
Greenway & Associates, Ltd., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $61,995.00, placing their bid of $64,900.00 approximately 4.7 percent above the estimate.
The Multi-Project Labor Agreement is not included in this contract because it is a furnish and deliver contract.
The Affirmative Action Ordinance Revised Appendix D and Appendix V are not included in this contract because the estimated total expenditure is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
Greenway & Associates, Ltd. shall deliver the assembled milling machine, with all attached controls and all documentation, within one hundred twenty (120) calendar days after receipt of the purchase order.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 23-907-11 to Greenway & Associates, Ltd., in an amount not to exceed $64,900.00.
Funds are available in Account 101-69000-634990.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:gv
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 13, 2023