TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 18, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Authority to increase purchase order with Grace Analytical Laboratory, Inc. for Chemical Analysis in an amount of $15,000.00, from an amount of $6,500.00, to an amount not to exceed $21,500.00, Account 101-16000-612490, Purchase Order 8010960
Body
Dear Sir:
On January 30, 2025, the Procurement and Materials Management Department issued a purchase order to Grace Analytical Laboratory, Inc. (Grace Analytical) for chemical analysis, in an amount not to exceed $6,500.00.
This purchase order has no prior change orders.
This change is necessary to provide analytical support to a collaborative study with the University of Illinois at Urbana-Champaign on the environmental benefits and use of biosolids for the production of industrial hemp. This purchase order was awarded early this year via a competitive bid for an ongoing brownfield restoration project by the Monitoring and Research Department’s Biosolids section for the analysis of Polycyclic Aromatic Hydrocarbons (PAH) contaminants in soil and biosolids samples. Additional analyses are required for the industrial hemp study and it is more efficient to collect samples to accommodate both studies.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the purchase order was issued and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order in an amount of $15,000.00, from an amount of $6,500.00, to an amount not to exceed $21,500.00.
Funds are available in Account 101-16000-612490.
Requested, Edward W. Podczerwinski, Director of Monitoring & Research, EWP:RA:HZ:GT:jb
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Precious Brady-Davis, Chairperson Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 18, 2025