TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 7, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 16-100-12 (Re-Bid), Furnish and Deliver Lab Supplies, Glassware and Chemicals for Various Locations, to Fisher Scientific Company LLC, in an amount not to exceed $120,975.00, Account 101-16000-623570, Requisition 1406535
Body
Dear Sir:
On December 3, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 16-100-11 Furnish and Deliver Lab Supplies, Glassware and Chemicals for Various Locations. The supplies under this contract are not carried in our storerooms and will be ordered on an as needed basis. The contract expires on December 31, 2018.
In response to a public advertisement of January 6, 2016, a bid opening was held on January 26, 2016. No bids were received for this contract.
In response to a public re-advertisement of February 10, 2016, a bid opening was held on February 23, 2016. The bid tabulation for this contract is:
FISHER SCIENTIFIC COMPANY LLC $120,975.00
Three hundred seventy-one (371) companies were notified of this contract being advertised and nineteen (19) companies requested specifications.
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reasons for not bidding: could not provide the products requested and could not bid competitively. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Fisher Scientific Company LLC, the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $159,300.00, placing their bid of $120,975.00 approximately 24 percent below the estimate.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 16-100-12 (Re-Bid) to Fisher Scientific Company LLC, in an amount not to exceed $120,975.00.
No bid deposit was required for this contract.
Funds for the 2016 expenditures, in the amount of $35,912.50, are available in Account 101-16000-623570. The estimated expenditures for 2017 are $42,113.00 and for 2018 are $42,949.50. Funds for the 2017 and 2018 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 7, 2016