TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 2, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease Contract 11-616-11, Preventive Maintenance Services for Switchgear at Various Service Areas, to American Industrial Motor Services, Inc., in an amount of $10,000.00, from an amount of $155,020.00, to an amount not to exceed $145,020.00, Account 101-68000-612600, Purchase Order 5001279
Body
Dear Sir:
On August 11, 2011, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 11-616-11 Preventive Maintenance Services for Switchgear at Various Service Areas, to American Industrial Motor Services, Inc., in an amount not to exceed $148,840.00. The contract expires on March 31, 2012.
As of January 17, 2012, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $6,180.00 from the original amount awarded of $148,840.00. The current contract value is $155,020.00. The prior approved change orders reflect a 4.2% increase to the original contract value.
A decrease in the contract value is being requested because the actual expenditure in 2011 was less than originally anticipated.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 11-616-11 in an amount of $10,000.00 (6.5% of the current contract value), from an amount of $155,020.00, to an amount not to exceed $145,020.00.
Funds will be restored in Account 101-68000-612600.
Requested, Manju P. Sharma, Director of Maintenance and Operations, SES:SO’C:MAG:LSC:TRS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 2, 2012
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