TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 15, 2012
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 12-102-12, Furnish and Deliver Maintenance, Inspection and Repair of Lysimeters and Monitoring Wells for a Two-Year Period, to Practical Environmental Consultants, Inc., in an amount not to exceed $21,000.00, Account 101-16000-612490, Requisition 1334286
Body
Dear Sir:
On November 3, 2011, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 12-102-11 Furnish and Deliver Maintenance, Inspection and Repair of Lysimeters and Monitoring Wells for a Two-Year Period.
Authorization to amend Board Order of November 3, 2011 was approved at the December 15, 2011 Board meeting.
In response to a public advertisement of January 4, 2012, a bid opening was held on January 24, 2012. There were no bids received for this contract.
In response to a public re-advertisement of February 15, 2012, a bid opening was held on February 28, 2012. The bid tabulation for this contract is:
PRACTICAL ENVIRONEMNTAL CONSULTANTS, INC. $21,000.00
PATRICK ENGINEERING, INC. $33,250.00
Three hundred forty-seven (347) companies were notified of this contract being advertised and twelve (12) companies requested specifications.
Practical Environmental Consultants, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $30,000.00, placing the total bid of $21,000.00, approximately 30 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the classification of work does not fall within the provisions of the MPLA.
The revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 12-102-12, to Practical Environmental Consultants, Inc., in an amount not to exceed $21,000.00. There was no bid deposit required for this contract.
Funds for the 2012 expenditure in the amount of $10,500.00, are available in Account 101-16000-612490. The estimated expenditure for 2013 is $10,500.00. Funds for the 2013 expenditures are contingent on the Board of Commissioners' approval of the District's budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:klv
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 15, 2012