TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 26, 2025
COMMITTEE ON PROCUREMENT
Mr. John P. Murray, Acting Executive Director
Title
Issue purchase orders and enter into an agreement with Johnson Controls, Inc., to Provide Upgrades, Maintenance, and Repair Services on HVAC Control Systems at the Stickney, Calumet, and Egan Water Reclamation Plants, for a Five-Year Period, in an amount not to exceed $3,479,330.00, Accounts 101-67000, 68000, 69000-612680, 623070, 201-50000-645750, and 645780, Requisitions 1638958, 1638959, and 1638945
Body
Dear Sir:
Authorization is requested to issue purchase orders and enter into an agreement with Johnson Controls, Inc., to provide upgrades, maintenance, and repair services on HVAC control systems at the Stickney, Calumet, and Egan Water Reclamation Plants. The purchase orders will expire on December 31, 2030.
Johnson Controls, Inc., the sole source provider for the specialized equipment repair and preventive maintenance, holds the license for the proprietary control software and components used in the HVAC systems. Johnson Controls, Inc., has submitted prices for the services required. Inasmuch as Johnson Controls, Inc., is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Johnson Controls, Inc., is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable because the requirement does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V, are not applicable because the vendor is the only source of supply for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders and enter into an agreement with Johnson Controls, Inc., in an amount not to exceed $3,479,330.00.
Funds for the 2025 expenditures in the amount of $1,224,100.00 are available in Accounts 101-67000, 68000, 69000-612680, 623070, 201-50000-645750, and 645780. The estimated expenditures for 2026 are $1,817,930.00, 2027 are $202,200.00, 2028 are $91,200.00, 2029 are $96,300.00, and 2030 are $47,600.00. Funds for 2026, 2027, 2028, 2029 and 2030 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Pinakin V. Desai, Acting Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:ES:cc
Respectfully Submitted, Precious Brady-Davis, Chairperson, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 26, 2025