TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 2, 2012
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authority to decrease Contract 02-011-1D Concrete Rehabilitation, to Sumit Construction Co., Inc. in an amount of $153,299.43, from an amount of $641,389.90, to an amount not to exceed $488,090.47, Account 101-50000-612650, Purchase Order 5000293
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Dear Sir:
On September 3, 2004, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 02-011-1D Concrete Rehabilitation, to Sumit Construction Co., Inc., in an amount not to exceed $550,000.00. The contract expired on December 31, 2007.
As of January 20, 2012, the attached list of change orders has been approved. The effect of these change orders resulted in an increase of $91,389.90 from the original amount awarded of $550,000.00. The current contract value is $641,389.90. The prior approved change orders reflect a 16.62% increase to the original contract value.
The company’s services are no longer needed and it is necessary to decrease and close this purchase order.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 02-011-1D in an amount of $153,299.43 (23.90% of the current contract value), from an amount of $641,389.90, to an amount not to exceed $488,090.47.
Funds will be restored in Account 101-50000-612650.
Requested, Kenneth A. Kits, Director of Engineering, CW:JJ
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 2, 2012
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