TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 13, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 14-111-5FR Flood Control Project on 1st Avenue from Roosevelt Road to Cermak Road, SSA to Rausch Infrastructure, LLC. in an amount of $490,613.56, from an amount of $9,597,186.01, to an amount not to exceed $10,087,799.57, Account 501-50000-645620, Purchase Order 4000090
Body
Dear Sir:
On May 19, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 14-111-5FR Flood Control Project on 1st Avenue from Roosevelt Road to Cermak Road, SSA, to Rausch Infrastructure, LLC., in an amount not to exceed $9,577,000.00, plus a five (5) percent allowance for change orders in an amount of $478,850.00, for a total amount not to exceed $10,055,850.00. The contract is expected to be completed in Spring 2024.
As of June 16, 2023, the attached list of change orders has been approved.
Original Contract Amount $9,577,000.00
Date of Board Approval 5/19/2022
Cumulative Change Order (6/16/2023) $20,186.01
% Change of Original Contract Value 0.21%
Current Contract Value $9,597,186.01
Requested Increase $490,613.56
New Contract Value $10,087,799.57
% Change of Current Contract Value 5.11%
Total % Change of Original Contract Value 5.33%
During construction, the contractor and structure fabricator determined that the structures as designed did not meet unanticipated design guidelines. As a result, a number of structures need to be upsized and or relocated to conform with the required design guidelines. The engineer has reviewed the change order request and has determined that certain revisions to the contract are required and shall be completed via a directed change order for an extra in the amount of $1,393,980.45 and a credit in an amount of $903,366.89, for a net total in an amount not to exceed $490,613.56.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 14-111-5FR in an amount of $490,613.56 (5.11% of the current contract value), from an amount of $9,597,186.01, to an amount not to exceed $10,087,799.57.
Funds are available in Account 501-50000-645620.
Requested, Catherine A. O’Connor, Director of Engineering, KMF:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 13, 2023
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