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File #: 24-1090    Version: 1
Type: Agenda Item Status: Adopted
File created: 11/25/2024 In control: Procurement Committee
On agenda: 12/5/2024 Final action: 12/5/2024
Title: Issue purchase order to Verizon Connect NWF Inc., DBA Verizon Connect Fleet USA LLC, for the maintenance of a Vehicle Location System under the Sourcewell Purchasing Contract No. 020221-NWF in an amount not to exceed $55,359.00, Account 101-15000-612860, Requisition 1627547

TRANSMITTAL LETTER FOR BOARD MEETING OF DECEMBER 5, 2024

 

COMMITTEE ON PROCUREMENT

 

Mr. Brian A. Perkovich, Executive Director

 

Title

Issue purchase order to Verizon Connect NWF Inc., DBA Verizon Connect Fleet USA LLC, for the maintenance of a Vehicle Location System under the Sourcewell Purchasing Contract No. 020221-NWF in an amount not to exceed $55,359.00, Account 101-15000-612860, Requisition 1627547

Body

 

Dear Sir:

 

Authorization is requested to issue a purchase order to Verizon Connect NWF Inc., DBA Verizon Connect Fleet USA LLC, for the maintenance of a Vehicle Location System under the Sourcewell Purchasing Contract No. 020221-NWF. This purchase order will begin on January 1, 2025, and expire on December 31, 2025.

 

Sourcewell currently has a competitively bid contract with Verizon Connect NWF Inc., DBA Verizon Connect Fleet USA LLC, for the monitoring and installation of telematics, fleet monitoring, asset tracking, and geofencing solutions. On May 19, 2011, the Board of Commissioners granted authority to participate in the Sourcewell purchasing co-operative. The contract was established to enable all state agencies and authorized local governmental units to purchase vehicle location services during the contract period.  The term of the contract began on March 25, 2021, and expires on March 26, 2026.

 

Verizon Connect NWF Inc., is registered and in good standing with the State of Illinois.

 

The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required.

 

The Affirmative action Ordinance, Revised Appendix D, applies only to construction contracts over a $100,000.00 threshold. These sections on page D-5 of the Ordinance address the types of covered contracts:

 

Section 4, Coverage: The following provisions, to be known as “Appendix D” together with relevant forms shall apply and be appended to every construction contract awarded by the District where the estimated total expenditure is in excess of $100,000.00, except contracts let in the event of an emergency contract pursuant to 70 ILCS 2605/11.5”.

 

Section 5. Definitions: (g) “Construction contract” means any District contract or amendment thereto, providing a total expenditure in excess of One Hundred Thousand Dollars ($100,000.00) for the construction, demolition, replacement, major repair or renovation and maintenance of real property and appropriate to be subject to Appendix D consistent with the Ordinance.

 

The Procurement and Materials Management Department believes that participating in the Sourcewell contract will expedite the ordering of the monitoring and installation of a vehicle location system and reduce administrative costs.

 

In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to Verizon Connect NWF Inc., DBA Verizon Connect Fleet USA LLC, in an amount not to exceed $55,359.00.

 

Funds for 2025 expenditure in Account 101-15000-612860 are contingent on the Board of Commissioners’ approval of the District’s budget for that year.

 

Requested, Shellie A. Riedle, Administrative Services Officer, KL:BA

Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management

Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement

Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for December 5, 2024